WIREWAX Role Spec:
Finance & Operations Assistant
(London)

 

 
 

About WIREWAX

WIREWAX is a world leading connected video technology company based in London and New York. The platform delivers interactive video at scale to brands, broadcasters and agencies around the globe and boasts over 20,000 clients who use the technology to deliver shoppable video and deeper engagement experiences. The company has gone through substantial growth and is embarking on its most defining stage of development.

 
 

Job summary

Our small but growing company needs a reliable, organised Finance Assistant to free up and help the Head of Finance & Operations manage the day-to-day administrative aspects of running a busy office and business.

The successful applicant will have a positive attitude, a desire to work as efficiently as possible on a wide range of tasks and duties. If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we’re excited to talk with you. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

This job is not specifically focussed role, Finance comes first but office managing and operations are equally important so the role comes as a package but will give you phenomenal experience and insight into running a business in both the UK and US. With a need to standardise and improve the current finance processes you will be working hand-in-hand with the VP of Finance & Operations and be a key element of the business. Please only apply for the role if you are dedicated, can give 110% effort and willing to wear a number of hats.


Skills, qualifications and experience:

  • 2+ years experience in an bookkeeping capacity

  • 1+ years customer service experience

  • Typing speed: lightning speed

  • Computer savvy & familiarity with web and mobile technology

  • Pleasant, friendly, positive and optimistic disposition

  • Strong interpersonal communication skills

  • Ability to perform basic research and report results

  • Organised, tidy and punctual

Duties & Responsibilities:

  • Supporting the VP of Finance & Operations with P&L variance analysis, shareholder reports, cash flow forecasting and revenue updates

  • Set up electronic payments for approval ensuring complete and accurate records of all transactions are maintained

  • Ensure expenses submitted are in line with policy

  • Completing accurate timely VAT returns (including MOSS and EC List)

  • Running payrolls for a number of locations

  • Liasing with external accounts both in the UK and US

  • Credit control

  • Process purchase invoices, ensuring costs are allocated correctly and monitored

  • Proactively track cost increases, and come up with initiatives for cost reductions

  • Generate invoices as required

  • Maintain up-to-date management reports and Key Performance Indicators

  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering and forwarding calls

  • Interacts with clients, visitors, and vendors

  • Sorts and distributes incoming mail, signing for packages

  • Arranges meetings by reserving rooms and managing refreshments

  • Run general errands

  • Edits documents for accuracy

  • Promoting a tidy working environment

  • Maintains stock of supplies by anticipating needs, ordering and storing supplies

  • Manage some external contractors (i.e. cleaners, maintenance)

  • Arrange and manage engineers to fix/install appliances or IT issues

  • Event arrangement (i.e. conference bookings, conference material printouts/stands, team events)

  • Pro-actively seeks to optimise guidelines and processes

  • Procurement of IT equipment, office equipment and kitchen supplies

  • Support executive team when necessary , i.e. diary management, table bookings, travel arrangements


Given the fast growth of the company, and startup environment, the candidate has potential to grow to other positions, depending on drive, ambition, skill-set and aptitude.

 
 

 

Want in?

Please send your CV and cover letter to join@wirewax.com

 
 

Why join WIREWAX?

 
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You'll have the trust and freedom to devise solutions to problems as you see fit, utilising whichever technology you consider most appropriate.

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Competitive base salary with options available if you’re interested.

 
 
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A fridge full of tasty beverages, an unlimited supply of crumpets, and an enormous biscuit tin.

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You’ll be working as part of a small, super friendly team with a variety of backgrounds, from computer vision research to TV production.