ABOUT WIREWAX

WIREWAX is a world leading connected video technology company based in London and New York. The platform delivers interactive video at scale to brands, broadcasters and agencies around the globe and boasts over 20,000 clients who use the technology to deliver shoppable video and deeper engagement experiences. The company has gone through substantial growth and is embarking on its most defining stage of development.

Job Description

Our small but growing company needs a reliable, organised Office Assistant to help manage the day-to-day administrative aspects of running the office and business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we’re excited to talk with you. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

Skills, qualifications and experience

  • 2+ years experience in an administrative capacity

  • Bachelor’s degree preferred

  • 1+ years customer service experience

  • Typing speed: lightning speed

  • Computer savvy & familiarity with web and mobile technology

  • Pleasant, friendly, positive and optimistic disposition

  • Strong interpersonal communication skills

  • Ability to perform basic research and report results

  • Organised, tidy and punctual

Duties & Responsibilities

  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering and forwarding calls

  • Interacts with clients, visitors, and vendors

  • Sorts and distributes incoming mail

  • Signs for delivered packages and distributes them to the appropriate recipient

  • Arranges meetings by reserving rooms and managing refreshments

  • Run general errands

  • Covers reception

  • Types correspondence, meeting notes (on occasion), and forms among other documents

  • Photocopies, scans, and files appropriate documents

  • Edits documents for accuracy

  • Keeps the reception, kitchen and office area tidy

  • Maintains accurate records and enters data. Assist with data entry and data organisation (I.e. excel files, entering JIRA content & organising tasks)

  • On occasion conducts research and compiles data

  • Maintains stock of supplies by anticipating needs, ordering and storing supplies

  • Manage some external contractors (i.e. cleaners)

  • Arrange and manage engineers to fix/install appliances or IT issues

  • Manage travel arrangements for staff (i.e. Flight, Train, Car, Hotel bookings)

  • Event arrangement (i.e. conference bookings, conference material printouts/stands, team events)

  • Pro-actively seek to optimise guidelines and processes

  • Procurement of IT equipment, office equipment and kitchen supplies

  • Support executive team when necessary , i.e. diary management, table bookings, travel arrangements

 
 

Get In Touch

If this sounds like the kind of thing you’d love to be doing, we’d love to hear from you. 

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